Provo, UT – Executive Assistant to the Executive

Administrative
Utah
Posted 3 years ago

Job Posting: Executive Assistant to the Executive

Job Description: Reporting directly to the Executive, the Executive Assistant provides
executive support in a one-on-one working relationship. The Executive Assistant serves as the
primary point of contact for internal and external constituencies. The EA organizes and
coordinates executive outreach and external relations efforts; and oversees special projects.
The EA must be creative and enjoy working within a small, entrepreneurial environment that is
mission-driven and results-driven. The ideal individual will have the ability to exercise good
judgment in a variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a realistic balance among
multiple priorities. The EA will have the ability to work independently on projects, from
conception to completion, and must be able to work under pressure at times to handle a wide
variety of activities and confidential matters with discretion.

Primary Roles and Responsibilities
 Maintain the Executives schedule, including day-to-day and long-term management of
meetings, projects, and priorities
 Schedule all meetings and travel, including prioritizing meetings and communicating all
relevant details to participants
 Balance conflicting priorities in order to manage workflow, ensure the completion of
essential projects, and meet critical deadlines
 Ensure Executive is prepared for upcoming appointments by gathering materials
necessary for each meeting
 Serve as the first point of contact for a wide variety of high-level relationships between
Executive and external contacts
 Facilitate, build, and monitor relationships including tracking contacts and
managing follow up.
 Handle phone and email and respond appropriately.
 Coordinate and handle special projects. These projects could include:
pickup and drop-off dry cleaning. Grocery shopping. Car services. Other
miscellaneous and ancillary services and the request of the Executive.
 Travel will be a part of the position, possibly substantial travel

Type: Full-Time
Start Date: Immediate
Location: Lehi, UT

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